Additional notesr CPJA action plan:
Item 1. We have 5 Quinquennial Reviews planned for the year.
In recognition of the considerable amount of work involved in QRs we have again raised the payment for the visitors, the
writing of the reports and for the appraisal of the ethical documents to as follows:
Convenor: £350.00; Second visitor: £250.00; Report writer: £225.00; Ethics documents appraisal: £250.00
Item 2: We are planning on carrying out the reaccreditation of between 40 and 50 Direct Registrants. (The exact number depends the renewal of membership later in 2016 and the survival of some struggling OMs). The cost of the work involved was carefully calculated bappraising the amount of work undertaken in the first year. We have kept the cost to the registrant the same as in the last 2 years. The work is intended to fully accounted for by this payment so it may need adjusting in future years. This would need to fit in with the cost of membership through OMs. This year we are trying to synchronise the reaccreditation of Direct Members so as not to clash with the work the committee needs to undertake OM QRs.
Item 3: Regular ongoing meetings of the Training Standards and Members Committee (TS&MC) and their Reaccreditation of Direct Registrants Subcommittee (RDRS) held the same day Executive Committee, College and Ethics Committee meetings so the cost of venue and members travel expenses amortised with these. 4 meetings are planned each year, one of which to be held outside London.
Item 4: The amount of voluntary work required in the continued regulation to the standards that we (UKCP) value and promote has been increasing on an annual basis. Although the work of the QR visitors and Direct Membership peer assessors is now compensated, the considerable amount of work spent by key members of the Executive Committee is unpaid and unlikely to be sustainable without some compensation. We propose that this work needs to be analysed by logging it and paying for it on an hourly rate. We propose that the Chair of TS&MC (also Chair of th foe RDRS ) receives an honorarium of £1,000.00 in recognition of the responsibility of the role(s). Similarly the Chair of the Ethics Committee should receive the same amount. In addition we are asking for a payment of £40.00 per hour (capped at a sum of £2,000) for work done on regulation in the College.
Item 5: Our Annual Conference and AGM are to be held on the same date with the AGM at the end of day. This was originally planned for April 2016 but needed to be postponed due to clashes when the date of the Board of Trustee away day needed to be changed. This will need to be balanced with our budget from last year. As with the Ethics Symposium (Item7), tickets will be sold for the Annual Conference and the income is budgeted to offset all of the costs. The Annual Conference is open to members of other colleges and to BPC members. The AGM is for CPJA members only.
Item 6: Regular meetings with the Chairs of Ethics Committees of each of our OMs proved popular initially but the frequency may needs to be reduced.
Item 7: An Ethics Symposium (or conference) has been occasionally held in previous years and have been well attended enough to encourage repeating them. We are currently considering whether to open it to other colleges or organisations (BPC).
Item 8: The Finance Committee was established after the College QR. It currently consists of the College Chair, the Treasurer and the Administrator. However we are discontinuing the role of Treasurer (and Honorary Secretary see item 11 as from the AGM (15th October). Keith Armitage will be staying on the Executive Committee and will continue to work on the Finance Committee. The honorarium for Treasurer will no longer be necessary.
Item 9: The Executive Committee have a teleconference two weeks before face to face meetings to allow members time to prepare reports and to optimise the time spent face to face. We have found that additional teleconferences for TS&MC, RDRS, Finance and Executive have been required in addition.
Item 10: The Executive Committee have held an Away Day for the past 3 years which has proved invaluable in coming up with new ideas, prioritising our goals, our position within UKCP and the outside world.
Item 11: In recognition that administrative work is more effectively carried out by professional administrators rather than psy
chotherapists we are discontinuing the role of Honorary Secretary and the administrator will be taking on additional responsibilities. The administrator will be responsible for:
- Minute taking and write up of all meetings and teleconferences
- Assisting finance committee with preparation of annual action plan and budget
- Assisting in organisation of Annual Conference, Away Day and Ethics Symposium
- Administration of Direct Member reaccreditation
- Communications between College, OMs and Individual Members
- Responding to email correspondence
- Synchronisation of College and OM events in keeping with UKCP calendar
- Receipt and payment of invoices and additional book keeping/ accounting (possibility of handing this over to UKCP at some stage)
- Support for the Chair and other members of the Executive Committee.
The honorarium for Honorary Secretary will no longer be necessary.
Item 12: The CPJA website has proved valuable this year in the dissemination of information (especially in the reaccreditation of Direct Registrants) and synchronisation of events. However it is very time consuming for volunteer members. Rhoda Dorndorf has spent a huge number of hours on this as has the College Chair (and the Administrator). As with most of the work undertaken by volunteers, this is unlogged. We propose that this work is paid for at a rate of £25.00 per hour (1/2 the hourly rate charged by the website designer) but logged and accounted for. We believe that this could be a very large so propose that the work is capped at 40 hours i.e. £1,000.00 for the year.
Item 13: The Annual Conference has required setting out a theme, suggesting and liaising appropriate speakers, writing a call for papers and promotional material for the event. Working with the College Chair and the administrator (who organises venues, catering, ticketing and accounting) Rhoda Dorndorf has again spent considerable hours on this. The Ethics Symposium will also require this type of work and we are also considering inviting more external speakers to our College meetings. (to be budgeted in mid- year review).
We have budgeted a payment of £1,000.00 for this work but with hopes that ticket sales for the 2 events will refund at least part of this.